Human Resources Consultant-Leave Administration

<br><div data-empty="true" style="text-align: center;"><img src=" Job Posting Picture.jpg" style="width: 384px;" class="fr-fic fr-dii" data-uw-rm-alt-original="" data-uw-rm-alt="QU"></div><br><br><br><div data-empty="true" style="text-align: left;"><strong>Ada County is a great place to work!  Join Our Team – Make an Impact Where It Matters Most.</strong></div><p>Are you an experienced HR professional with expertise in leave administration and employment law? Do you thrive at the intersection of compliance, compassion, and operational strategy? We are seeking an experienced Human Resources Consultant to serve as our organization’s lead advisor on employee leave and disability matters. This is a highly visible, trusted role that partners directly with leadership to ensure compliance with federal and state employment laws while supporting employees through some of their most critical life events.</p><p>If you bring strong technical expertise, sound judgment, and the confidence to advise management on complex cases — we want to hear from you!!</p><p><strong><u>Ada County Human Resources</u></strong><br> The Ada County Human Resources Department serves over 2,000 county employees, as well as the county’s 7 elected offices and 13 departments.   Our Human Resources values are the foundation of how we support, engage, and empower our team. These values guide every decision we make — from hiring and development to workplace culture and employee well-being.</p><p style="text-align: center;"><br></p><table style="width: 100%;" border="1" data-pasted="true"><tbody><tr><td style="width: 100%; text-align: center;"><div><strong><u>HR VALUES</u></strong>:</div><strong>Serve Big</strong>:  We aim high and give our all.  We're here to make a difference.<div><strong>Better Together:  </strong>Our talents and ideas are welcome here, and we'll grow even better side-by-side.</div><strong>Build Trust:  </strong>We are committed to honesty, accountability, and meaningful connections.</td></tr></tbody></table><div style="text-align: left;" data-pasted="true"><p><br></p><p>We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:</p><ul type="disc" style="margin-bottom: 3pt;"><li>Excellent medical, dental, and vision insurance</li><li>Generous vacation and sick leave </li><li>11 paid holidays annually</li><li>Participation in Public Employee Retirement System of Idaho (PERSI) a defined benefit plan with a 11.96% employer contribution</li><li>457(b) deferred compensation plan with up to 3% county match, plus a 401(k)</li><li>Paid parental leave, life insurance, and wellness programs</li><li>Ongoing training opportunities and career development</li><li>Remote work upon completion of training (up to 2 days/wk.)<br><br></li></ul><p>Learn more about Ada County Human Resources by visiting <a href="" data-uw-rm-brl="PR" data-uw-original-href="">Ada County Human Resources</a></p><p><br></p><p><strong>POSITION GENERAL SUMMARY</strong></p>This position will oversee, administer, and provide consultation on federal and state employment laws governing leave and job-protected absences including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), Uniformed Services Employment and Reemployment Rights Act (USERRA), Pregnant Workers Fairness Act (PWFA) and other County provided leave programs. Serves as a case manager for complex leave and accommodation matters and coordinates short- and long-term disability processes with third party administers.  </div><br><strong>DISTINGUISHING FEATURES OF THE CLASS:</strong><br>This position works under minimal supervision and carries out work assignments in accordance with policies, federal or state laws, previous training or accepted human resource best practices.  The incumbent is given latitude to exercise discretion and independent judgement to accomplish work.<ul style="margin-bottom: 3pt"><li>Serve as a subject matter expert and advisor on County leave programs and applicable federal and state laws, including but not limited to: FMLA, ADA, USERRA, PWFA;</li><li>Coordinate and administer the FMLA process, including eligibility determination, issuance of required notices, requests for medical certification, designation of qualifying leave, tracking intermittent and reduced schedule leave, and ensuring compliance with all statutory timelines;</li><li>Administer County leave programs, including military leave, parental leave, bereavement leave, leave donation programs, and other applicable leave types;</li><li>Serve as case manager for leave and accommodation matters to ensure timely, consistent, and legally compliant documentation and communication;</li><li>Facilitate the ADA interactive process in collaboration with management and employees to assess and implement reasonable accommodations;</li><li>Research and recommend updates to leave management guidelines, policies, procedures, and standards to ensure compliance with federal, state, and local regulations;</li><li>Coordinate Short-Term Disability (STD) and Long-Term Disability (LTD) claims with third-party administrators; monitor claim status and ensure proper integration with statutory and County leave programs;</li><li>Provide guidance to supervisors regarding workforce planning considerations related to extended leaves and workplace accommodations;</li><li>Oversee the return-to-work process for employees on leave due to non-work-related injury or illness; maintain communication with employees and management to facilitate successful reintegration;</li><li>Advise managers and employees on the interaction of leave laws with paid time off, and short- and long-term disability benefits;</li><li>Develop and deliver training and informational sessions related to leave programs and compliance;</li><li>Collaborate with Payroll, Benefits, Risk Management, and Legal Counsel, as appropriate;</li><li>Maintain comprehensive case files and accurate records of leave and accommodation requests in accordance with legal requirements and best practices;</li><li>Process leave-related personnel actions in the HRIS to ensure accuracy and completeness;</li><li>Produce, analyze, and present leave-related metrics, reports, and analytics as requested;<br><br></li></ul><strong>ADDITIONAL FUNCTIONS:</strong><br><ul style="margin-bottom: 3pt"><li>Participates with HR team on projects, initiatives and goals;</li><li>Maintain current knowledge of applicable leave and accommodation laws, including FMLA, ADA, USERRA, PWFA, and relevant state and local regulations;</li><li>Evaluate, develop, and assist with implementation of leave programs, policies, procedures, systems, and processes;</li><li>Complete special projects and other assignments as directed;</li><li>Perform other duties as assigned.</li></ul><ul style="margin-bottom: 3pt"><li>Bachelor’s degree in Human Resource Management, Business Administration, or a related field and three (3) years of progressively responsible experience in Human Resources; OR a Master’s degree and two (2) years of experience;</li><li>Three (3) to five (5) years of progressively responsible human resources experience, with significant experience in leave administration and employment law compliance preferred;</li><li>Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP) preferred;</li><li>Extensive knowledge of FMLA, ADA, USERRA, PWFA, and other applicable federal, state, and local leave laws and protections;</li><li>Experience researching and resolving complex leave and accommodation matters; interpreting and applying federal and state regulations;</li><li>Knowledge of human resources principles, case management practices, and employee relations best practices;</li><li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Publisher) and virtual meeting platforms (Zoom, Teams, WebEx); experience with HRIS systems, Oracle preferred;</li><li>Ability to interpret complex laws, regulations, policies and procedures to advise on and apply to practical workplace situations; </li><li>Ability to work under own initiative, exercise independent judgment, maintain confidentiality, and make sound decisions;</li><li>Strong analytical, organizational, and problem-solving skills with the ability to manage multiple projects simultaneously;</li><li>Ability to compile and analyze data; prepare reports, correspondence, and create and deliver presentations;</li><li>Ability to communicate effectively, both verbally and in writing, including in potentially stressful or sensitive situations;</li><li>Ability to establish and maintain effective working relationships with employees, supervisors, and other stakeholders;</li><li>Ability to work as a member of a team to accomplish division and department goals;</li><li>Ability to maintain confidentiality of human resource issues and records.<br><br></li></ul><strong>OTHER REQUIREMENTS:</strong><br><ul style="margin-bottom: 3pt"><li>Must possess and maintain a valid driver’s license.</li><li>HR staff are responsible for furnishing their own transportation when conducting County business, as necessary.</li></ul><ul style="margin-bottom: 3pt;"><li>Work is performed primarily in an office environment with frequent interaction with employees and management;</li><li>The position is subject to typical indoor environmental conditions;</li><li>This position requires sustained periods using a keyboard and performing other computer work; </li><li>This position may require long periods of sitting or standing;</li><li>This position may travel throughout the county and conduct audits of jobs that require fieldwork.</li><li>May occasionally lift or move items weighing up to 20 pounds;</li><li>Requires sufficient mobility and physical capability to perform essential office functions and related duties.</li></ul><br><p><strong>DISCLAIMER:</strong></p><p>To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.</p>