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Key Private Bank Executive Assistant
About the position
Provide proactive Executive Assistance to the Key Private Bank Central Region Executive as well as Market Leaders and Regional Directors. Performs advanced and diversified assistance including high level support in managing a high volume of competing priorities in a fast-paced environment, prioritization, and coordination of Executive's schedule, actively involved in understanding the business to align Executive's time and needed resources to the business priorities, organizes and handles various administrative functions to keep the office running efficiently. Plans various offsite events both local and regionally.
Responsibilities
- Manages competing priorities in a fast-paced environment.
- Responsible for calendar management, communication and correspondence, client interactions, expense reports (preparing and approving), travel arrangements, and human resource needs including time and attendance with an understanding of alternate work locations.
- Responsible for meeting coordination, video conferencing and scheduling and organizing proper room setup as needed.
- Prepares agenda and materials for meetings.
- Coordinates all aspects of annual regional meeting and quarterly leadership offsites.
- Reviews and prioritizes incoming calls, requests, communications, and documents.
- Takes initiative to research, summarize, and resolve matters of reasonable to high complexity with limited direction.
- Asks appropriate clarifying questions, exercises judgment, and provides information as appropriate.
- Works independently on more routine projects after acquiring initial experience.
- Assists with creation of reporting, meeting outlines, presentations and could be involved in corporate wide projects and new initiatives.
- Responsible for the accurate & timely processing of invoices, from contractors, consultants & vendors.
- Communicate with & distribute material to other business lines & support groups ensuring all teams are keyed in on critical dates & deliverables.
- Completes a variety of special assignments and projects.
- Able to establish objectives, setting and adjusting priorities, efficiently managing time, gaining cooperation and participation from others through effective collaboration, monitoring progress, problem-solving and implementing plans.
- Improves processes and procedures by evaluating current state and investigating best practice options for better efficiencies and effectiveness.
Requirements
- High school Diploma
- Minimum of five years administrative experience and or equivalent business experience
- Very strong and proven follow through, organizational and client service skills
- Demonstrated attention to detail and ability to prioritize and manage multiple tasks.
- Advanced PC skills including Microsoft Outlook, Word, Excel, PowerPoint, Teams as well a Microsoft Forms for surveys and event attendance.
- Excellent attention to detail, organization, and accuracy in work.
- Excellent verbal and written communication skills and ability to work in a team environment.
- Demonstrated ability to follow through on assignments, solve problems, and make decisions.
- Adept at interacting with senior executives; willing to take on tasks outside the job and provide assistance proactively or upon request.
- Flexible, adaptable; willing to embrace change.
- Maintain strict confidentiality of documents and information.
Nice-to-haves
- Undergraduate degree
- Financial Services experience
- Takes initiative and works independently on routine and more complex matters.
Benefits
- This position is eligible to earn a base hourly rate in the range of \$27.40 - \$41.83 per hour.
- Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location.
- Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.
- Please click here for a list of benefits for which this position is eligible.
- Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.
