Procurement Project Mgmt Specialist - US Procurement Project Mgmt Specialist - US

About the position

Volkswagen Financial Services, a wholly-owned subsidiary of Volkswagen Group, is the trusted key to mobility for its brand partners. We are committed to supporting the Audi, Ducati, and Volkswagen brands and their Dealers, specializing in providing accessible mobility solutions for its Customers. The company’s offerings include Retail Leasing, Retail Financing, Commercial Financing for new and used vehicles, and End-of-Term vehicle disposition.Brief DescriptionThis position is Career Level 19P and is Home Based with a Role Classification of Fully Remote.Role SummaryThe Procurement Project Management Specialist works as part of a centralized, specialized Project Management team, responsible for driving the execution of procurement projects from intake through completion. The role serves as the primary point of contact for business owners, guiding them through procurement activities and ensuring that projects progress efficiently, compliantly, and in alignment with Procurement objectives as savings, timely sourcing, corporate compliance, and risk management. While the role does not include budget ownership or strategic planning, it is accountable for day-to-day delivery, dependency management, and the resolution and escalation of issues that arise during execution.  In addition to end-to-end procurement project execution, the role provides contract coordination support by managing the movement and tracking of contract drafts and redlines between Legal, business stakeholders, and external parties. Acting as an execution bridge between Legal and the business, the Specialist ensures contract documents are accurately shared, version controlled, and progressed through review, execution, and storage. The role maintains clear status visibility across both procurement and contracting activities, proactively addresses obstacles to progress, and enables effective cross functional collaboration to support timely outcomes. •    The PM Specialist role has evolved into a Project Lead role•    The PM is still the primary point of contact but now actively leads projects to completion.•    In addition to scheduling and facilitating meetings, providing status updates, etc., they actively work to address issues, mitigate risks, remove bottlenecks to allow projects to progress more quickly. They no longer wait for business teams to respond to emails; they proactively engage stakeholders and drive parties to finalize key decisions.•    In addition to being a communication liaison between Legal, vendors, business owners, and risk SMEs, they actively work as contract coordinators, engaging business owners to review and clarify contracts’ business terms to simplify and accelerate the contract negotiations processes.  •    RFP projects now typically take 4-9 months to complete. Non-RFP projects take 1-3 months to complete.•    Contract turns have reduced significantly, allowing Procurement Legal to reduce reliance on outside counsel to 20% without increasing project completion times. Note: Procurement PM Specialists do not manage budgets/forecasts or perform the full set of tasks that are typically performed by Project Managers. They are primarily Project Leads / Contract Coordinators.

Responsibilities

• Translate stakeholder requirements into clear, actionable project plans that support efficient execution of procurement activities.
• Drive day to day execution of procurement projects from intake through completion, ensuring alignment with defined timelines, sequencing, and process requirements.
• Coordinate procurement activities across the vendor lifecycle, maintaining momentum through active management of dependencies, handoffs, and stakeholder inputs.
• Serve as the primary point of contact for business owners throughout procurement execution, providing guidance on required steps, inputs, and timing.
• Actively manage project issues and constraints as they arise, escalating risks, delays, and decision points to appropriate stakeholders to remove barriers to progress.
• Maintain clear visibility into project status, priorities, and next steps across assigned initiatives.
• Collaborate with Procurement SMEs to ensure sourcing, risk, and contracting activities are properly sequenced and supported.
• Support reporting initiatives by tracking procurement activity, policy adherence, and operational performance, and identifying opportunities for process improvement.
• Prepare and maintain regular project status reports and ad hoc updates covering progress, issues, dependencies, and improvement initiatives.
• Support the implementation and ongoing use of procure to pay (P2P) systems and related tools by coordinating inputs, timelines, and stakeholder adoption.
• Coordinate the circulation of contract drafts and redlines between Legal, business stakeholders, and external vendors, ensuring accuracy and version control.
• Track contract review cycles, outstanding actions, and required inputs to support timely progression toward agreement.
• Ensure Legal feedback, risk considerations, and approved positions are accurately communicated to business stakeholders.
• Manage contract document movement through review, approval, execution, and storage workflows.
• Support preparation of contracts for execution, including coordination of electronic signature routing.
• Upload executed agreements to contract or document management systems and ensure required metadata (e.g., status, effective and expiration dates) is recorded accurately.
• Serve as a point of contact for contract workflow and status questions, providing visibility into where agreements are within the review and execution process.
• Maintain organized contract records to support auditability, reporting, and future reference.

Requirements

• 5-7 years project management experience
• 2-3 years of procurement experience
• 2-3 years of contract coordination experience
• Bachelor’s degree in Business, Supply Chain, Operations, Finance or related field (or equivalent experience)
• Demonstrated knowledge and experience of project management methodologies and techniques
• Ability to operate with minimal oversight while maintaining accountability for delivery and follow-through
• Experience supporting contract management and contract coordination activities within a structured review and approval environment
• Strong understanding of the Procure-to-Payment (P2P) process and its integration with procurement and contracting workflows.
• Strong interpersonal, influence and decision-making skills, with the ability to navigate complex stakeholder environments
• Strong analytical, problem solving, organization and execution-focused project management skills.
• Ability to lead procurement projects by understanding, supporting stakeholders in translating business needs into clear requirements.
• Ability to effectively analyze and synthesize complex information and communicate it clearly to internal and external stakeholders.
• Confident and assertive, with the ability to constructively maintain a position and manage challenges under pressure.
• Experience maintaining contract and project status tracking to support transparency and auditability.
• Familiarity with contract lifecycle management tools, document repositories, and electronic signature platforms.
• Ability to support issue resolution through structured escalation and dependency management rather than proactive risk modeling.

Nice-to-haves

• 2-3 years of financial services and cross-functional experience
• Project Management certification