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Project Specialist - Accounts Payable

Project Specialist- Accounts PayableDepartment of Parks and Recreation AdministrationA Project Specialist is responsible for assisting with duties related to the completion of projects, programs, or initiatives for a City of Cleveland division or department. Serves as the specialist to the supervisor or manager of projects, programs, or initiatives. Provide administrative support, schedule meetings and ensure deadlines are met. Assist in creating schedules, timelines, and maintaining project budgets. Provides reports, presentations, communications and correspondence as required. Performs other related duties as required.Under administrative direction, is responsible for assisting with duties related to completion of projects, programs, or initiatives for a City division or department. Serves as the specialist to the supervisor or manager of projects, programs or initiatives. Provide administrative support, schedule meetings and ensure deadlines are met. Assist in creating schedules, timelines, and maintain project budgets. Provides reports, presentations, communications and correspondence as required. Performs other related duties as required.High School Diploma or GED required. Associate or Bachelor's Degree from an accredited two year or four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. One year of full-time paid experience in government or private industry required. Substitution: Completion of a fellowship program, apprentice program, or other similar program; OR completion of a certification program, i.e., Project Management, Human Resources, etc. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License or State-issued identification card. Must be proficient utilizing all Microsoft Office products. Job Responsibilities for Accounts Payable to include but not limited:<ul><li>Review and process vendor invoices to ensure proper approvals and accuracy, in accordance with City policies and procedures.</li><li>Serve as a liaison between departments and vendors to respond to payment inquiries, resolve billing discrepancies, and ensure accurate and timely processing of invoices.</li><li>Assist with vendor onboarding by ensuring required documentation is collected and maintained in accordance with City requirements.</li><li>Maintain organized and audit-ready financial records, including invoices, payment documentation, and vendor files, in compliance with City policies and public records requirements.</li><li>Provide administrative and financial support to the department and perform other related duties as assigned.</li></ul>Preferred Skills:<ul><li>Great customer service skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently in a fast-paced, high-volume environment.</li><li>Strong critical thinking skills and the ability to exercise sound judgement.</li><li>Proficient in Microsoft Office Suite as well as other accounting software programs, including Excel.</li><li>Ability to operate related office equipment, such as computers, copiers, scanners and phone system.</li><li>Ability to identify discrepancies and proactively resolve them</li><li>Excellent organizational skills and attention to detail.</li></ul>QualificationsHigh School Diploma or GED required. Associate or bachelor’s degree from an accredited two year or four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. 2 years of full-time paid experience in government or private industry required. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License or State-issued identification card. Must be proficient utilizing all Microsoft Office products. The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

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